Yes, you can view all your emails account in one gmail Inbox (not just your gmail account). Here is how you can do it. Here are the current instructions to set it up on your computer, and once you have set it up on your computer it will also be functional on your phone’s Gmail app.
You will need some details from your email hosting provider. Including setting such as secure SSL/TLS Settings :
- Username: Use the email account’s email address.
- Password: Use the email account’s password (sometimes there is a different password for incoming and outgoing servers).
- Incoming Server: Your email hosts incoming server
- IMAP Port: #
- POP3 Port: #
- Outgoing Server: Your email hosts outgoing server (can be the same as incoming)
- SMTP Port: #
Once you have these setting you can proceed to Gmail and follow these instructions.
Click Cog > Settings >
Select Accounts and Import tab >
Scroll down to Check mail from other accounts: > Click Add a mail account and follow the prompts entering the relevant settings from your email host.
Enter your email address …
Select the relevant option. Usually Import emails from other account (POP3).
Enter the setting from your email host …
- Username
- Password
- POP Server (incoming server)
- Port (incoming port number)
- Leave a copy of retreived message on the server – Gmail has to go and force retreive messages from your email host. This will choose whether you keep them on your server, or delete them once they are in your Gmail. You may want to delete them from your email server if you have limit disk storage space on your host.
- Always use secure connection (SSL) when retrieving mail – These days you are always selecting this, but check with your email provider settings.
- Label incoming message – You can select if you want to put these emails under the labelling system within Gmail (like folders).
- Archive incoming messages – Saves space in Gmail.
Click Add Account.
The next option will ask you to setup sending (outgoing server) mail. Select Yes, I want to be able to send mail as …
If you select No (you can change this later). Under the Send mail as: section in Accounts and Import
Enter the Name other will see when you send an email. Select whether to Treat as an alias (click Learn more to see if you want this option or not). More often than not keep it unchecked.
Enter the setting from your email host …
- SMTP Server – outgoing server.
- Username
- Password
- Port (outgoing port number)
- Secured connection using SSL – These days you are always selecting this, but check with your email hosting settings if it is TLS.
Once you have clicked Add Account, you’re almost done and ready to send and receive your external email from within Gmail.
Follow the instructions to verify you credentials.
You can either use your hosting providers webmail application or simply open a new browser/tab go to Gmail and because you have set up the incoming part you can wait until you receive the confirmation email.
Simply click on the confirmatiion link in the email or enter confirmation code.
Finally once done you will be sent to a confirmation page and once confirmed, you will get this success message.
If you have been successful in doing all these steps then go ahead and send yourself a test email.
Finally the other setting you might want to ensure is selected is –
Click Cog > Settings > Select Accounts and Import tab > Scroll to Send mail as: section and choose …
There is one caveat to receiving email in Gmail and that is that at the start it is not in real time. Reason being is that emails are not pushed to Gmail from your hosting server, but rather they fetched, every 30-60 minutes. In this article you can read more about this and the minor work around. However for most people this is not a problem, and Gmail is quite smart meaning that if you receive a lot of emails it will adjust an go fetch your mail more often.